Process to Book a Space

The first step is to ensure that you have access to Lekgotla Bookable rooms on Clustermarket (BookIt). If you don't have access, please contact the Research Administration and Communications Officer to receive the sign-up link. To join the IDM Lekgotla Bookable Rooms 2023 at the Institute of Infectious Disease and Molecular Medicine (IDM) lab, make sure to sign up with your UCT email address . Open the sign up link and you will be prompted to provide "First Name," "Last Name," "UCT Email address," and "Password." For the sector, select "Academia," and be sure to check the "I agree to the Terms of Use and Privacy Policy" box. Once you've completed these steps, click on the "Sign Up" button.

You will receive an email containing a confirmation link to your provided email address. To activate your account, please click on this link. If you don't find the email in your inbox or spam folder [Postmaster] within a few minutes, kindly contact the Research Administration and Communications Ofiicer for assistance. The email's subject line will be "Confirmation instructions," and you should click on "Confirm your email on Clustermarket." This action will direct you to Clustermarket, where you can click on "Accept invitation".

Once registered for Lekgotla Bookable rooms, on the Clustermarket Dashboard you should be able to see the following:

  • Left pane under “MY ACCOUNTS” ensure Lab “IDM Lekgotla Bookable Rooms 2023 | Institute of Infectious Disease and Molecular Medicine (IDM)” is selected.
  • The below meeting rooms calendars will populate on the main page (under Lab Dashboard).
  1. IDM Training and Conferencing Centre - This centre is located in WBN, Level 1, N1.04.
    The centre can accommodate 25 attendees, and the state of the art AV infrastructure allows for hybrid conferencing through a fully interactive 86” UHD screen with virtual whiteboard capabilities, allowing hybrid attendees to interact with the screen and fully engage with all meeting participants. The TV has a camera with complete coverage of the room, in addition to an independent room camera with zoom capabilities which can focus on the presenter and allows for close-up equipment demonstrations. Ceiling mics and speakers are present throughout the room to allow for enhanced sound quality. The TV has capability for full meeting recording which captures the audio and visual discussion, as well as all on-screen activity. QR codes are generated for attendees to download meeting recordings. The room has dimmable lights and is soundproofed for optimum meeting capability. This facility is available for all IDM Member Groups, with preference to those hosting specific training and conferencing activities.
  2. IDM Wellness Room - Located in WBN, Level 1, N1.11.5 (Pax 1) - The room serves as a space for mental rest for those experiencing stress and anxiety, to provide facilities for new mothers, or a quiet space for taking medication. The room is designed to be a welcoming, serene and calming space to support the well-being of all those that require it. The room is wheelchair-accessible and located in close proximity to restrooms. It is situated further away from busy offices and laboratories, within a soundproofed room. The facility provides a fridge and freezer unit, first aid and spill kits, sanitizers and gloves.
    The room has a maximum occupancy of one at all times. 
  3. Lekgotla 3A - Wolfson Pavilion (Pax 15, Monitor & Audio Capabilites, Coffee & Tea Facilities Allowed, PowerBacked, Access Code Required: Venue Keys in Lock Box Outside Lkg 3A)
  4. Lekgotla 3B -  Wolfson Pavilion (Pax 8, No Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Arrange to be Granted Access into the Directorate Suite)
  5. Lekgotla 3C - Werner Beit North, South Infil (Pax 8, Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed,PowerBacked, Access Card Required-IDM Security will grant Access Card)
  6. Lekgotla 3D - Werner Beit North, North Infil (Pax 8, Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Access Card Required-IDM Security will grant Access Card)
  7. Lekgotla 4 - Wolfson Pavilion (Pax 30, Two Monitors & No Audio Capabilities, Coffee & Tea Facilities Allowed, PowerBacked, Access Code Required: Venue Keys In Lock Box Outside Lkg 4)
  8. Working Spaces in the Directorate Suite (Pax 4, No Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Arrange to be Granted Access into the Directorate Suite)

View Calendar of the rooms or spaces you want to book, select an entry that is not already booked, and wait for a confirmation email to ensure that your booking is acquired. To follow up on your booking request email the Research Administration and Communications Officer. The confirmation email will go to your spam unless you clear it on Postmaster.

Keys for IDM Training and Conferencing Centre, Lekgotla 3A and Lekgotla 4 are in the lockboxes outside each venue (IDM Wellness room key is currently in the Directorate Suite with the IDM Operations team, will be included in the lockbox outside the venue soon). Ensure you have received the code to access the keys when making your booking. Access Card is required prior to your meeting to access Lekgotla 3C and Lekgotla 3D. Sign for the Access Card at the IDM security desk in the Wolfson Pavilion. 

Lekgotla 3B, Room 3.03.06 and Working Spaces in the Directorate Suite, are in an access-controlled area. Kindly dial the appropriate number on the door (using MS Teams) to gain access.