Process to Book a Space

The first step is to verify your access to Lekgotla Bookable rooms on Clustermarket. If you have an account on Clustermarket (previously Bookit) contact the Research Administration and Communications Assistant for assistance.

If you don't have access, you will need to create an account on Clustermarket. It is important to use your UCT email for the sign-up process. You can achieve this by clicking HERE. Upon clicking the link, you will be guided through the registration process, where you should provide your "First Name," "Last Name," "Email," and "Password." When selecting your sector, please choose "Academia," and be sure to check the "I agree to the Terms of Use and Privacy Policy" box. After completing these steps, click on the "Sign Up" button.

You will receive an email containing a confirmation link to your provided email address. To activate your account, please click on this link. If you don't find the email in your inbox or spam folder within a few minutes, kindly contact the Research Administration and Communications Assistant for assistance. The email's subject line will be "Confirmation instructions," and you should click on "Confirm your email on Clustermarket." This action will direct you to Clustermarket, where you can click on "Accept invitation.

NB: Emails from Clustermarket go to spam, please check your Postmaster to release them.

Once registered for Lekgotla Bookable rooms, on the Clustermarket Dashboard you should be able to see the following:

  • Left pane under “MY ACCOUNTS” ensure Lab “IDM Lekgotla Bookable Rooms 2023” is selected.
  • The below meeting rooms calendars will populate on the main page (under Lab Dashboard).
  1. Lekgotla 3A - Wolfson Pavilion (Pax 15, Monitor & Audio Capabilites, Coffee & Tea Facilities Allowed, PowerBacked, Access Code Required: Venue Keys in Lock Box Outside Lkg 3A)
  2. Lekgotla 3B -  Wolfson Pavilion (Pax 8, No Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Arrange to be Granted Access into the Directorate Suite)
  3. Lekgotla 3C - Werner Beit North, South Infil (Pax 8, Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed,PowerBacked, Access Card Required-IDM Security will grant Access Card)
  4. Lekgotla 3D - Werner Beit North, North Infil (Pax 8, Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Access Card Required-IDM Security will grant Access Card)
  5. Lekgotla 4 - Wolfson Pavilion (Pax 30, Two Monitors & No Audio Capabilities, Coffee & Tea Facilities Allowed, PowerBacked, Access Code Required: Venue Keys In Lock Box Outside Lkg 4)
  6. Room 3.03.06  in the Directorate Suite (Pax 2, Office Space, No Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Arrange to be Granted Access into the Directorate Suite)
  7. Working Spaces in the Directorate Suite (Pax 4, No Monitor & Audio Capabilities, Coffee & Tea Facilities Not Allowed, PowerBacked, Arrange to be Granted Access into the Directorate Suite)

View Calendar of the rooms or spaces you want to book, select an entry that is not already booked, and wait for a confirmation email to ensure that your booking is acquired. To follow up on your booking request email the Research Administration and Communications Assistant. The confirmation email will go to your spam unless you clear it on Postmaster.

The keys for Lekgotla 3A and 4 are in the lockboxes outside each venue. Ensure you have received the code to access the keys when making your booking. Access Card is required prior to your meeting to access Lekgotla 3C and Lekgotla 3D. Sign for the Access Card at the IDM security desk in the Wolfson Pavilion. 

Lekgotla 3B, Room 3.03.06 & Working Spaces in the Directorate Suite, are in an access-controlled area. Kindly dial the appropriate number on the door (using MS Teams) to gain access.