Meeting rooms and other available spaces within the IDM complex are now open for booking through Clustermarket (formerly known as Bookit). To explore the available meeting rooms, please click HERE, and for guidance on the booking process via Clustermarket, click HERE.

The Meeting Rooms page provides comprehensive details on all available bookable spaces, including room amenities, maximum capacity, and instructions for gaining access.

Please note that IDM Directorate Staff do not provide services for meeting rooms or other bookable spaces. Organizers are responsible for arranging the setup of the room according to their needs, including the arrangement of furniture, catering services, and provision of beverages such as tea and coffee. Additionally, organizers are expected to ensure the cleanliness of the room and restore it to its original condition after use.

Organizers are required to meet their guests, particularly those who are not UCT staff, at the security checkpoint and escort them to the designated meeting room. Furthermore, organizers must coordinate access to the meeting room by either obtaining the code for the key lockbox located outside the venue or arranging for an access card. In areas with controlled access, organizers are responsible for ensuring that all meeting participants gain entry by personally attending to the door, as there is no dedicated personnel stationed there.